Raahepolis – ALMA - An agile system for all real estate management
Having over 20 leased properties and almost 100 tenants requires accurate, up-to-date information on where things are, what is done over time, and what has been agreed on with clients.
Raahepolis owns over 50 000 m² of office, production and logistic spaces in the Raahe region. As a result of municipal mergers, the organization is made up of several companies. Several different external actors have provided the maintenance services of these premises over the years. It is thus not surprising that the documentation of the different buildings and any work conducted was deficient or even non-existent.
Managing its property information caused Raahepolis a great deal of problems and extra work, until in 2016 it began collaboration with ALMA, and everything changed.
“Drawings, operating documentation, electrical and authority inspections, maintenance logs, reminders and lately, fiber optic network management. All these are now in one place and the whole thing works logically. We are also able to save important client emails together with their attachments in the system. This is really useful, as these often involve contractual issues. In this way, we are able to record them immediately, and easily find them again when needed,” Kari Malkamäki thanks ALMA for its diversity and ability to scale its services to the needs of real estate operators.
Raahepolis trusts ALMA with its real estate maintenance information and documentation
ALMA, which is much used in industrial production plant maintenance, was customized to answer to the needs of Raahepolis as regards, for example, terms and specific
“We are extremely satisfied with how ALMA took on Raahepolis and its problems. We didn’t really know ourselves what we specifically needed, but it’s the sign of a true expert when someone listens and is able to tell you and guide you on what you might need. ALMA and its system meet our needs perfectly,” says Malkamäki.
Text: Tia Härkönen / Photo: Raahepolis Oy
Stora Enso's Sunila makes full use of ALMA’s flexibility
ALMA adds efficiency to engineering and maintenance in Sunila plant.
Stora Enso’s Sunila pulp mill combines solid expertise gained over the decades with advanced production solutions, such as the electrical and automation engineering system delivered by ALMA Consulting Oy.
Sunila makes full use of ALMA’s flexibility.
"Our previous system was old and was only serviced and maintained infrequently. When Sunila was taken over by Stora Enso, many changes had to be made to the systems. And because it would’ve been difficult and costly to adapt to Enso’s new systems, we were compelled to look for other alternatives", tells Head of Engineering, Mr. Jukka Henriksson of Empower who is based at the Sunila Mill.
The goal was to find a user-friendly solution that enabled a transition to a more comprehensive electronic documentation system. It would ensure that the information was always up to date and the engineering data easily available to maintenance crews as well.
"We spent a long time looking for a new system and finally opted for the ALMA Engineering System. Aside from the potential offered by the system, ALMA is a domestic supplier with solid references", he says.
ALMA adapts all needs
There were many objectives to be handled like update a large number of documents in connection with the modernisation of the lye line automation system, increase user friendliness by making it possible to access the documents directly from the various terminals.
Mr. Henriksson also wanted to find a solution that allowed maintenance crews to access engineering data quickly and to ensure that the information is up to date.
The ALMA system is used by the Empower staff and its subcontractors Kotka Automation and Etteplan.
"When the system was delivered, the ALMA people migrated the information from the old system to the new one. It went smoothly, even though they had no previous knowledge of the old system", explains Henriksson.
"When the SAP project advances, we will take into use an interface designed and implemented by ALMA Consulting that will automate data transfer between ALMA and SAP. We’ve gained enough experience to date to appreciate the flexibility of ALMA’s functions that allow us to customise the system for in-house needs. ALMA was put to its first acid test when the lye line automation system was upgraded and the old hardcopy documentation was converted into electronic format."
Commissioning in late 2011 was preceded by general operator training. Since then, ALMA’s experts have supported the commissioning process both remotely and here in Sunila.
"All in all, the ALMA system has adapted to our needs quite easily. It really facilitates engineering and maintenance as we can access the data directly from our own terminals. Additionally, the system makes it easier to update and maintain the database used in engineering. Now we’re able to reduce the volume of hardcopy documentation", says Henriksson.
New, intelligent life-cycle information management from the beginning of the project - Case: Raahen Voima
When Raahen Voima Oy's new power plant was first switched on, the maintenance unit of the plant had already in their use all the information needed of the plant's life-cycle.
The tool in this revolutionary method was ALMA Consulting's integrated ALMA® maintenance management system, which was able to receive and combine all formats of the technical data used by the different system providers.
The new Finnish Raahen Voima Oy power plant, located next to the Raahe steel factory, is highly modern and advanced. This new boiler plant uses the blast furnace and coke gases — created as a by-product of the steel production — as its energy source for power generation. The operating efficiency of the power plant meets the highest technical demands of the iron and steel industry. The maintenance management system of the plant was also executed with an exceptional model.
All information needed for the plant’s maintenance was already fed to the new ALMA Consulting Oy’s ALMA® system during the plant’s construction. This ensured that the maintenance unit already had all the information available when the power plant was first launched in the summer 2016.
“Even though this may seem very simple, most of the projects are not executed in a similar manner. Usually, the data is gathered from several different systems for the maintenance people after the project. It often takes years for all the needed information from the project to be integrated into the system and for the maintenance staff to use,” says Niko Pahkala, ALMA Consulting Oy’s Operations Director.
Intelligent Integration Platform
During the project, data collection was enabled by ALMA® system’s ability to act as an intelligent integration platform,
”Our system is able to receive and process all the technical information, not just documents but also complete information elements. The machine information cards for maintenance are created also already during the project.” In addition to data collection, the system can also combine the data from multiple machines into reasonable information, “For example, the technical information of a pump is enriched with other necessary details, such as its electricity source, its physical location, and its monitoring.”
The linkages of information also reveal possible errors,
“A lot of mistakes on the surfaces can be eliminated. The system tells if there is, for example, false or contradictory information in the pipeline identification,” says Pekka Mäyrä, client's ALMA user.
All Data in One Place
Data collection during the project demands a new kind of operational model,
“Often, the co-suppliers of the technical systems cannot provide the documentation in the format the customer’s maintenance system would require. Thus, the information needs to be adjusted into compatible format, afterwards.”
“As ALMA is a very adaptive system, it can receive and process information in all formats the suppliers are using.”
Niko Pahkala is very satisfied with the way information management can now be executed,
“All the data created during the project can be delivered to the customer intelligently in the right format and are well-organized.”
Exact Information Leads to Cost Reductions
The working method ALMA Consulting is using in their information management is taking into consideration the whole life-cycle of the plant,
“It needs to be remembered that the information system is used by dozens of different people over time. Now the information is available in one location for everybody.”
Pahkala estimates that comprehensive and accurate information pool will bring significant cost savings over the years,
“When the needed information is immediately available, the maintenance and repair is faster and more efficient, work planning is more accurate, and shutdowns can be prevented and shortened. Shutdowns are critical hours leading to expensive bills, but the situation can be significantly improved if the information is easily accessed. All in all, unnecessary work can be reduced the next 20 years,” Pahkala concludes.
Information and know-how are your assets. Do you know who uses them and for what?
The ALMA® system ensures that the invaluable information and know-how generated over the plant’s lifecycle is not lost to the organisation. Instead, it will be stored in a single system and be available on a real-time basis to all who need it.
ALMA Consulting Oy Ltd offers a full range of software services from commissioning and development to maintenance, support and training. ALMA® is registered trade mark and it has been in the market since 1986.
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